Master Notice Writing: Format, Tips, and Examples for Class 12

Notice Writing in English

Notice writing is a vital form of formal communication. The primary purpose of a notice is to disseminate important information to a specific or large audience. These are typically displayed in designated public areas or on official notice boards to ensure visibility. It remains one of the most efficient ways to relay urgent information to a large group.

Simply put: “A notice is a formal written or printed announcement intended to provide information or warnings, displayed on a notice board to capture the attention of a target audience.”

For instance, if you need to announce a football tournament, you must include the event details, venue, date, and your official designation. In this guide, we will break down the standard notice writing format, provide professional tips, and offer solved examples to help you master this skill.

Notice Writing Format

Notice writing is a high-scoring section for students, provided the strict format is followed. Since examiners award specific marks for structure and adherence to the layout, here are the essential elements required to craft a top-tier notice.

• Name of the Organisation – The first thing to mention is the name of the organization/school/college from where the notice is being issued. This would help people identify who has published or put out the notice.
• Title – The title in notice writing should be the word “NOTICE” itself. This is to know the readers that they are about to read a ‘Notice’.
• Heading – The heading of the notice refers to the subject matter of the notice. In the heading, the students have to write in short about what the notice is all about.
• Date – The next essential thing that you should keep in mind while drafting the notice is to write the date. The date helps to understand the readers when the notice was issued.
• Body – The body contains the main part of the notice. But one must keep in mind that the body of the notice should be brief and informative. Only the essential information should be written in the body, which is usually written in the passive voice.
• Name, Signature, and Designation – The notice ends with your name, the signature of the person who composes the notice, and their designation (which should be in capital letters). It helps the readers to understand who has issued the authority of the notice.

Notice Format

Below is the standard template detailing the correct structure for a formal notice.

(Name of the Issuing Organization/Institution)                                                                             NOTICE (Date of Issue) (Descriptive Heading/Subject)                                                                                                                                                                                                                                                                     (Main Body of the Notice)     (Name of Issuer) (Signature) (Designation/Post)

Important Tips for Notice Writing Class 12

1. Stick to the specified word limit of 50 words.
2. Write the word NOTICE at the top.
3. Use the passive voice.
4. Use the third person.
5. Use the formal style of writing.
6. Personal pronouns should not be used.
7. The name and place of the school, organization, or office issuing the notice should be written on the top.
8. Give an appropriate heading.
9. Write the date on which the notice is issued.
10. To whom notice is written should be mentioned clearly.
11. The purpose of the notice should be mentioned.
12. Mention all the relevant details ( such as date, venue, and time).
13. Signature, name, and designation of the person issuing the notice.
14. Notice should be in the box.

Examples of Notice Format Class 12

Reviewing these examples will clarify how to professionally structure and draft your own notices, ensuring you achieve the best possible results.

Notice Writing for Class 12, Sample 1

As the Head Boy/Girl, use this drafted example for a meeting regarding the Annual Day Sports Competition.

Delhi Public School, Vadodara, Gujarat                                                                                                                 NOTICE    25/04/2022 Meeting for Annual Day Programme   Our school is organizing a Sports Competition to mark our 30th Annual Day on 25th September 2022. All students interested in participating should report to the Auditorium Hall tomorrow, 26th May 2022, at 12:30 p.m. immediately following the lunch break.     [Signature] HEAD BOY/HEAD GIRL

Notice Writing for Class 12, Sample 2

As President of the Gokul Society, write a notice informing residents about the upcoming New Year’s Eve celebration in your neighborhood.

Gokul Society Residents Association                                                                                                                    NOTICE Date: 24-12-2022 New Year’s Eve Celebration On December 31, 2022, the Gokul Society Residents Association will host a New Year’s Eve celebration. The event begins at 7 p.m. All residents are invited to participate in the festivities. Please note that masks are mandatory, and all COVID-19 safety protocols, including venue sanitization, will be strictly followed. Mr. Kamlesh [Signature] President, Gokul Society Residents Association

Notice Writing for Class 12, Sample 3

As Principal, draft a notice regarding an upcoming parent-teacher conference using the example below.

Stella Maris Convent School, Mangalore                                                                                                                 NOTICE 23/08/2022 Parent-Teacher Conference   A Parent-Teacher Conference is scheduled for August 23rd, 2022. Attendance is mandatory for all parents of Standard 10 students. The session will last for two hours (10:00 a.m. to 12:00 p.m.). Parents are requested to assemble in the Main Auditorium by 9:45 a.m.   [Signature] PRINCIPAL Stella Maris Convent School, Mangalore

Notice Writing for Class 12, Sample 4

As the Head Boy/Girl of Carmel Convent School, write a notice inviting students to participate in an upcoming inter-school singing competition.

Carmel Convent School                                                                                                                     NOTICE 24 August 2022 INTER-SCHOOL SINGING COMPETITION Our school is hosting an Inter-school Singing Competition on Monday, August 29, 2022, at 12:00 p.m. in the school auditorium. With over 20 city schools participating, interested students should contact the undersigned by August 25, 2022.   Anu/Rahul Head Girl/Boy Carmel Convent School